Software for the messy work that runs real businesses.

What you get

AI changed what's worth automating. If your team does the same kind of computer work over and over, even messy work like reading emails, PDFs, and forms, it can now mostly be handled for them. The point is giving your people their time back and letting the business handle more without piling on busywork.

What we do

Most businesses do not need another giant platform. They need the repetitive work in their inboxes, spreadsheets, and shared drives to stop eating the team's time. We build focused software around one real problem at a time.

AI is a big part of how. It reads the unstructured emails, PDFs, and notes that older software chokes on, and drafts the routine replies and documents your team would otherwise type out by hand. Where plain automation is enough, we use that too. We care about the result you can see, not the label.

Who we help

We work with businesses around Chattanooga and across the Southeast where important work still happens through email, PDFs, spreadsheets, and tribal knowledge.

Businesses we work with

Label and packaging companies

Manufacturers and fabricators

Industrial suppliers

Logistics and distribution teams

Construction trades and subcontractors

Food and beverage producers

Flooring, textile, and home furnishing businesses

Field service companies

Admin-heavy professional services

Tourism and event businesses

Common workflows

The annoying, repetitive work people already do every day. We find the ones eating the most hours and build a sharp tool around them.

12 example workflows

Quote requests

Turn scattered emails and attachments into clean, ready-to-price specs.

Customer intake

Capture what a new request actually needs before it hits the team.

Vendor packets

Assemble the documents suppliers ask for, the same way every time.

Compliance forms

Fill and check the recurring paperwork that slows everything down.

Order handoffs

Move a job from sales to production without details falling through.

Production checklists

Catch missing specs before a job reaches the floor or prepress.

Job documentation

Clean up technician notes and photos into a usable record.

Service dispatch

Route requests and keep customers updated without manual chasing.

Invoice follow-up

Track discrepancies and nudge the ones that need attention.

Spreadsheet cleanup

Standardize the workbook the whole team quietly depends on.

Email triage

Sort exceptions and routine messages so the right ones surface.

Recurring admin

Automate the report or summary someone rebuilds by hand each week.

Featured Tools

Focused tools we build around common operational workflows, for the repetitive work hiding in emails, spreadsheets, files, and handoffs.

Turn messy quote requests into clean specs, missing details, and reply drafts.

Forward a quote request with attachments. QuotePrep extracts the important details, flags what is missing, and drafts the reply your quote team needs to send.

Label & packaging · Print shops · Fabricators · Manufacturers · Industrial suppliers · Custom product businesses

NoteQuotePrep does not replace your quoting process or pricing judgment. It prepares the request so your team can quote faster.

QuotePrep example

IncomingForwarded email

From: purchasing@brookside-foods.com

Subject: Re: pricing on the new hot sauce labels

current_bottle_photo.jpg flavor_list.xlsx

"Hey, circling back on labels for the new hot sauce line. We're launching around 12 flavors and need a quote. Same look as our current bottles, matte, but these are going on the squeezable bottles this time and have to hold up in the cooler without peeling. Figure ~50k per flavor to start. Our designer has the artwork almost done. Need them in hand before the Summer Fancy Food Show. What else do you need from me?"

QuotePrep outputReady to review

Summary

Roll label quote: hot sauce line, about 12 flavors, matte film for squeezable bottles, cooler-rated, roughly 50k per flavor, in hand before the Summer Fancy Food Show.

Extracted specs

ProductRoll labels, hot sauce line

Versions~12 flavors

Applied toSqueezable bottles, refrigerated

FinishMatte, match current bottles

Quantity~50,000 per flavor, to start

ArtworkWith their designer, not received

Missing to quote

• Label size, shape, and repeat (top to top)
• Face stock: clear or white film
• Adhesive rated for cold and condensation
• Matte overlaminate or matte UV varnish
• Hand or machine applied, plus applicator make and model
• Core size and unwind direction if machine applied
• Number of colors and shared Pantones across flavors
• Print-ready artwork and final dielines
• Firm quantity per flavor, in-hands date, and ship-to

Risk flags

• Squeezable bottle needs a conformable film and flexible adhesive, not paper
• Cooler and condensation point to a film face stock with a cold-temp adhesive
• "Same look, matte" means pulling the current job to match stock and colors
• Trade show date drives plate and press scheduling

Draft reply

Thanks for sending this over. A few things before we can quote it accurately:

1. Final label size and shape, and the bottle they go on?
2. Are these squeezable bottles, and will they live in a cooler?
3. Hand or machine applied? If machine, the applicator make and model.
4. How many ink colors, and do the flavors share Pantones?
5. Firm quantity per flavor, in-hands date, and ship-to?

Send the print-ready artwork when your designer has it and we'll turn the quote around fast.

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Turn vendor forms, customer packets, and recurring paperwork into ready-to-send checklists.

PacketPrep organizes the repetitive paperwork customers and vendors ask for: W-9s, insurance certificates, compliance forms, product specs, safety documents, onboarding packets, and customer-specific questionnaires.

Manufacturers · Suppliers · Contractors · Food & beverage · Logistics · Industrial service · Admin-heavy offices

NotePacketPrep does not replace legal, compliance, or accounting review. It prepares the packet so your team can respond faster.

PacketPrep example

IncomingNew vendor request

From: vendorsetup@harvestmarkets.com

Subject: New supplier onboarding, documents needed before first PO

supplier_onboarding_packet.pdf new_item_form.xlsx

"Welcome aboard. Before we can set you up and issue a first PO, we need your supplier packet completed in the vendor portal: a signed vendor agreement, a current COI with us listed as additional insured, your third-party food safety certificate, and a new item form with a UPC for each item. Let us know if anything has expired."

PacketPrep outputReady to assemble

Summary

Harvest Markets vendor onboarding for Ridgeline Provisions. They need a signed agreement, a COI naming them, a current food safety certificate, and a new item form with a UPC per item before the first PO.

Documents needed

• HaveW-9
• HaveProduct spec sheets
• ExpiringSQF food safety certificate
• MissingCOI, additional insured, $2M
• MissingSigned vendor agreement
• MissingNew item form, UPC per item

Needs from you

• COI listing Harvest Markets and affiliates as additional insured, $2M general liability
• Renew the SQF certificate before it expires; the audit is due
• GS1 UPC for each item entered on the new item form
• Letter of guarantee and a recall plan with traceability

Draft reply

Thanks for the packet. Here is where we stand:

1. W-9 and product specs are ready to upload.
2. Updated COI naming Harvest Markets is with our insurer now.
3. SQF renewal audit is scheduled; certificate to follow.
4. New item form is filled except final UPCs, which we're assigning.

We'll have the full packet in the portal by the end of the week.

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Turn approved orders, customer emails, and specs into production-ready handoff checklists.

JobPrep turns the emails, files, notes, specs, and approvals around a job into a clean internal checklist before work starts, preventing messy handoffs between sales, customer service, production, prepress, operations, and field teams.

Label & packaging · Print shops · Fabricators · Manufacturers · Construction trades · Field service · Custom product businesses

NoteJobPrep does not run production or replace your team's judgment. It makes sure the job is clean before the next person touches it.

JobPrep example

IncomingSales to production

From: Marcus (Sales)

Subject: Brookside approved, PO attached, let's run it

PO_4821.pdf hot_sauce_artwork_final.pdf email_thread.pdf

"Brookside approved the hot sauce labels we quoted last month, PO attached. Clear matte film for the squeezable bottles, 12 flavors, 50k each. They need them before the Fancy Food Show so timing's tight. Artwork should be final (PDF attached). Let's get it moving, I told them we'd start this week."

JobPrep outputReady for the floor

Summary

Approved Brookside Foods order: hot sauce roll labels, 12 flavors, ~50k each, clear matte film, due before the Fancy Food Show. A signed color proof and applicator specs are still open.

Job details

CustomerBrookside Foods

ProductRoll labels, hot sauce line

MaterialClear BOPP, matte laminate

Versions12 flavors, ~50,000 each

In-handsBefore the Fancy Food Show

Before it hits the floor

• HaveApproved PO
• HavePrint-ready PDF, fonts outlined
• HaveQuantities per flavor
• CheckPantones against brand standard
• MissingSigned color proof on substrate
• MissingUnwind direction and core size

Open questions

• Get a signed second proof, color on clear film, before we cut plates
• Confirm unwind direction and core size for their applicator
• Verify all 12 dielines match the approved artwork

Draft handoff note

Internal handoff, Brookside hot sauce labels:

1. PO 4821 approved, 12 flavors, ~50k each, clear BOPP, matte laminate.
2. Artwork final, but hold plates until the color proof is signed.
3. Need unwind direction and core size from the customer's applicator.

Prepress to confirm Pantones and dielines before scheduling press.

How we work

No long engagements or platform migrations. We build the smallest useful thing, test it on real work, and only keep going if it saves time.

1. Pick one painful workflow.
2. Watch how your team handles it today.
3. Build the smallest useful tool around it.
4. Test it with real work.
5. Improve only if it saves time.